C3KC 2019 Community Engagement Fair Contract

March 1, 2019
Union Station Kansas City


Community Agency Information
Booth Information

C3KC Booth Rental:    $50

  • Two booth personnel registrations
  • Booth furnishings (6' table, two chairs)

Booth registration includes staffing access to the C3KC Community Engagement Fair. Session attendance and lunch are not included. Check-in time for Fair participants is 6:30 a.m. on March 1, 2019.


Full C3KC Registration:    $145

  • One C3KC registration
  • Two booth personnel registrations
  • Booth furnishings (6' table, two chairs)

Full C3KC Registration includes all program access for one person (morning and afternoon sessions and lunch), as well as staffing access to the Community Engagement Fair. Check-in time for Fair participants is 6:30 a.m. on March 1, 2019.


Terms & Conditions

CANCELLATION POLICY – There will be no refunds for contracted booth spaces. Booths are to be paid in full when booth contract is signed. Any space not occupied prior to opening of C3KC will be deemed forfeited and no refund shall be paid.

RULES AND REGULATIONS – Exhibitor agrees to comply with all rules and regulations of Union Station.

BADGE POLICIES – Personnel working a booth must wear a JLKCMO provided badge and be registered as a full event attendee or as booth personnel.

SOLICITATION OF DONATIONS – Booth personnel may not solicit donations for their agency during the C3KC event.

LIABILITY – Exhibitor agrees to indemnify and hold JLKCMO and Union Station its officers, directors, members and employees, and all individuals and organizations performing services for them in connection with C3KC harmless for all claims, losses or damages, injuries, liabilities, judgments or settlements, including reasonable attorney fees, costs and other expenses, any or all of them incurred on account of actions, negligent or otherwise of the exhibitor or its employees or agents. It is agreed that exhibitors shall assume all responsibilities for damage to the exhibit area, and they shall indemnify and hold harmless the JLKCMO, Union Station, and any service contractors acting as agents of the JLKCMO from all liability that may ensue from any cause.

INSURANCE FOR EXHIBITS – The JLKCMO requires each exhibitor to provide commercial general liability insurance coverage prior to pre-exhibit set-up, during the exhibit and post-exhibit break-down periods. The insurance requirements are minimum limits of $1,000,000 per occurrence (combined single limits for Bodily Injury and Property Damage). Coverage shall include broad form contractual liability and products and completed operations.

The insurance policy shall name JLKCMO and Union Station as additional insureds. A certificate of insurance, evidencing the required coverage, shall be provided to the JLKCMO prior to the C3KC event: emailed to the JLKCMO or faxed to 816-444-9708. A combination of primary liability and umbrella liability insurance may apply to meet the minimum limits of insurance required under this contract. 



Please click here to make your payment. Payment in full is required to secure booth space for the Community Engagement Fair.

Thank you for participating in the C3KC Community Engagement Fair. If you have questions or need to change any information, please contact us, 816-444-2112. We look forward to seeing you March 1!



Booth Personnel

Please list the name and contact information for each person who will work your booth at the Community Engagement Fair.